Legal Editing and Writing Services
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Plain English Legal Writing and Editing Services
APM’s plain English legal writing services and legal editing services give your reader the best chance of understanding your contract, PDS, policy document, precedent, letter or another legal document at first reading, and how you want them to.
We want non-lawyers to be able to find, understand, and use the law effectively.
This also saves law firms, banks and insurers time and money, not to mention the inherent brand damage of having perplexed and wary clients and customers.
Here's a few examples of our plain English writing and editing
Before: The Insurer herein shall not be deemed to provide cover and the Insurer herein shall not be liable to pay any claim or provide any benefit hereunder to the extent that the provision of such aforementioned cover, payment of such claim or provision of such benefit arises as a result of the Insured person behaving contrary to the law or laws within the borders of the country in which they are travelling at the time.
After: You’re not covered if your claim relates to you breaking a law.
Before: If the Tenant continues to occupy the Premises after the Expiry Date with the Landlord’s approval, it does so under a monthly tenancy which may be ended by either party on one month’s notice expiring on any day on the same terms as this lease except for those changes which are necessary to make this lease appropriate for a monthly tenancy but any security required under this lease may not be reduced).
After: If a Landlord lets a Tenant stay after a lease’s Expiry Date:
- The lease goes month-to-month
- The bond stays the same
- Either party must give a month’s notice to vacate
Before: If you need advice on another potential claim or legal matter, you should discuss this with your lawyer. Your lawyer will then inform you whether our firm will offer to legally represent you in that particular additional claim or legal matter. If the firm does offer to represent you in that additional claim or legal matter, we will create a new agreement applying to that particular claim or legal matter to cover your representation by the firm.
After: If we agree to handle any further issues or claims, we’ll need a new agreement to cover them.
Before: The Tenderer should, in the tabled below, indicate any provision of this RF’T (including the Statement of Requirement and the Draft Contract) with which the Tenderer does not comply with, or with which the Tenderer can only partially complies. Any clauses, schedules, attachments or annexures which are not listed by the Tenderer will be deemed to have been agreed by the Tenderer in full. The Department does not intend to negotiate in relation to any matter which is not included in the table below.
After: Please list any part of this RFT you can’t fully meet in the table below.
Before: A policy may be cancelled by an insured person (the insured person) by providing us as the insurer with a written notice of the date and time of said cancellation. The serving of said written notice of cancellation is sufficient and will suffice in making effective the date and time of cancellation of the policy in the notice of cancellation. That being the end of the policy term, and hence its completion, the said policy will henceforth be cancelled.
After: To cancel your policy simply email us the date and time and we’ll cancel it.
The Brand Advantages Of Plain English Contracts
When we meet a stranger, we have one fundamental question — “are they friend or foe?” Everything follows from that decision.
The same goes for what we read, writes Andrew Pegler. When language is obscure, it promotes doubt. Doubt leads to hesitation and fear of engagement. In other words, if you’re selling something or offering a service, don’t open the relationship in a way that creates suspicion.
An act of God?
Rightly or wrongly, the public regard the insurance, banking, legal and financial services industries with suspicion. This is the result of many years of — in the view of some — obfuscatory legal contracts which lead to misunderstandings or misplaced expectations. The impact of these essays in obfuscation was highlighted after the 2010–11 floods in Queensland, Australia which covered an area the size of Germany. A flood is known in the business as an act of God. Legal obscurantists call it a “force majeure”.
Swathes of devastated home owners had their claims rejected due to the fine print in their product contract which made a distinction between what was an act of God (a flash flood), a riverine flood (a river that broke its banks) or an act of Mammon (blocked stormwater drains). The consequences of this lack of clarity caused a huge uproar across the nation, inflicting a trust deficit on the insurance industry that it is literally still reeling from.
The same problem faced many victims of Australia’s “Black Saturday” bushfires in 2009. Houses on one side of the street were covered, houses on the other were not. The devil lay in the fine print.
Then there’s banking contracts that impose unexpected penalties, fees or risks that might see your house being sold from under you.
Or what many perceive as the “hidden costs” of putting your life savings in a managed fund. The royal commission will no doubt get there.
Lack of clarity creates a vacuum, and into this void steps mistrust and wariness. Banks, insurance companies and financial planners now realise that if they wish to conduct business in a way that benefits everyone, they must be more transparent in how they provide services. So they spend multiple millions on advertising, attempting to reassure the public that they are worthy of trust.
- That they can be trusted with your life savings.
- That they can be trusted to help when a 100km gust knocks a tree through your roof.
- That they can be trusted to get you the best yield for your retirement nest egg with minimum risk
However, spending millions to amplify the message that you’re trustworthy is unlikely to commit an organisation to genuine change and, unsurprisingly, the public has become more circumspect.
The Precarious Relationship between Suspicion and Trust
For the public to feel confident, there must be nothing to make them suspicious.
Trust is fleeting. Very fleeting. And the relationship between suspicion and trust is highly precarious. In fact, suspicion hangs like the sword of Damocles over trust.
Indulge Me
One day a bloke called Damocles exclaimed to his king that he was truly fortunate to enjoy such power and authority and be surrounded by such opulence. The king offered to switch places with Damocles and Damocles quickly accepted.
But there was a kicker
As Damocles sat in the king’s throne surrounded by luxury and power, he saw that the king had arranged for a huge sword to hang above him. It was attached to the roof by a single horse’s hair. Damocles soon wanted out, finally realising that with great fortune and power comes also great danger.
This myth shows the perilous nature of things. Like the sword of Damocles — suspicion is constantly hanging over trust, ready at any moment to put trust to death.
Suspicion is trust’s kryptonite. Its nemesis. Its Lex Luthor. A precarious relationship indeed. Yet without doubt, trust is about the most valuable brand asset any bank, insurer, law firm or financial planner can own.
Enter plain English
Large investment by organisations in advertising their trustworthiness is not working. Why would it? People need something tangible to truly feel comfortable depending on their service providers. One of the best ways to create real trust is with plain English. Free from embellishments, obfuscations and artifice, plain English can play a unique role in building trust; eliminating the mortal threat posed by suspicion.
Does anyone really think Joe/Joanne public know that “force majeure” means unavoidable events? Other old-fashioned words such as “aforementioned” and “thereto” are also traditionally used in legal drafting. They can, and should, be avoided.
Lawyers should talk to people in ways they understand and can act upon with confidence. This is called plain English. Put simply — or dare I say it plainly, plain English is writing something in a way that gives someone a good chance of understanding it at the first reading. And in the way that you as a lawyer wants them to. It’s clear, direct writing, using as few words as you need; avoiding ambiguity, verbage and complex sentences. In other words, short, simple and human.
Insurers, bankers, financial service providers and lawyers who recognize the advantages of plain English are on the front foot in differentiating themselves from competitors.
The matter of ethics also comes into play. It is a fundamental requirement that a legal contract be easily understood — not only by the lawyers who have prepared it, but by those who will be bound by its terms. The use of unclear or overly fancy language just leads to confusion about what exactly the parties’ obligations are.
In some cases, this uncertainty leads to court proceedings — which lead in turn to even more complicated language!
Right now, any company that uses plain English in its products has a jump on competitors, as there are surprisingly few doing it.
The opportunity to shore up the elusive and highly valued brand asset of trust is very real. The marketing case for plain English is self-evident. Plain English will go a long way towards putting you beyond all reasonable doubt and beyond the brand dangers of consumer suspicion.
Let me demonstrate with samples of some of our recent work:
Before: We agree to provide the Cover described in this Policy upon full payment of the gross premium as stated in the Schedule. If full payment of the gross premium as stated in the Schedule is not made, there is no Cover. Therefore the individual applying for the Cover is not covered.
After: Once you’ve paid the gross premium in the Schedule, you’re covered.
Before: We refer to your Group Salary Continuance (GSC) Plan claim. We wish to advise you of the following important information that relates to you. We note, as per the policy document, that your claim has been finalised. Please take this as your claim being finalized.
After: Congratulations. We’ve finalised your Group Salary Continuance (GSC) Plan claim.
Before: Please take this communication as confirmation that we have received your request to cancel your policy and confirm that your policy has now been cancelled.
After: As requested, we’ve cancelled your policy.
Contracts that speak more plainly and are more accessible to customers help to build the all-important sense of trust. Speaking with elegance may not be within everyone’s power, but simplicity and straightforwardness are. This is why brands should try to write as people speak — that is, in a plain, straightforward way.
So, don’t miss this valuable opportunity. As Thomas Edison once said: “Opportunity is missed by most people because it is dressed in overalls and looks like work”. This article also appeared in Lawyer’s Weekly.
Happy Clients
Thanks for all your efforts in helping Togethr Trustees get four annual reports completed on time in a year that we all agree has been extremely challenging. I look forward to working with you and the team next year.
Awenna Williams, Head of Experience, Togethr Trustees
Andrew and his team delivered the clear, streamlined annual report we wanted on time. And their flexibility and efficiency made the process run smoothly for us. A pleasure to work with!
Geoscape Australia
Andrew and his team have been fantastic to work with. Responsive, professional, and able to edit and condense complex information into an accessible form - and within the deadlines every time.
Indigenous Business Australia
The APM team were wholly professional and responsive. They met all deadlines and expectations for the project. APM skilfully negotiated the many challenges associated with project managing to get the best outcome for the Museum. The final result took our annual reporting to the next level. Thanks to everyone on the team!
Museum of Australian Democracy
I have known of Andrew and his team's expertise as specialist legal copywriters for many years, and have been finally able them to the test. I am so very glad that I could. They quickly responded to the brief and captured my company's tone of voice so well, that there were virtually no changes needed to the copy before it was finalised. Highly recommended!
Andrew Spalding, Founder & Managing Director at Get There